Bcp Call Tree Template

Information update and testing all organizations change over time therefore a bcp manual must change to stay relevant to the organization.

Bcp call tree template. Phone trees are a way to reach large numbers of people quickly. Phone tree can be defined as asuperb organizational tool that looks like a simple diagram but having a productive account of. Call tree members should note which employees they were unable to contact as that data must be relayed back to the emergency team for follow up. This is important to ensure that all employees are accounted for.

Once data accuracy is verified normally a call tree test is conducted to evaluate the. As some organizations prefer to use microsoft excel instead of word and vice versa we have included a template in both formats. Business continuity template. Contact staff during an operational disruption so you can either notify them of disruption inform them to implement the business continuity plan or provide them with guidance on what they should do.

5check in with your department manager for roll call. Each of these people will call another three people. Our free downloadable template will help you diagram your own call tree. In a typical emergency phone tree a designated call leader launches the phone tree by contacting the next people on the list.

The business continuity plan is limited in scope to recovery and business continuance from a serious disruption in activities due to non availability of organization names facilities. This carries on until the entire group has the message. Download a phone tree template for free from here and make a good looking and easy to understand phone tree template for your own business or company. For example the first person on the tree may have three people to call.

The checklist is not an exhaustive list it is a simple tool that can be used to ensure that the basic bcp process has been initiated and the division management has considered what needs to be done to keep essential functions operating if an adverse event occurs. By keeping each call to less than 3 minutes 40 people can be contacted in less than 30 minutes. How to set one up. Instructions these procedures are to be used as a guide when notifying staff of a bcp activation and the action to be taken.

You can create an emergency telephone tree template using the smartart function in word 2013. One can simply add personal details in the template to get a ready to print phone tree to hang in office or workplace. It works like a pyramid scheme. Once everyone has been notified proceed with emergency response plan procedures or move ahead with a business continuity plan if needed.

No one person should call more than 3 names. Plan manual maintenance within the change control process so that the bcp manual is always current.