Sample Document Retention Policy Nonprofit

Sample document retention destruction policy this policy specifies how important documents hardcopy online or other media should be retained protected and eligible for destruction. Retention of documents related to lawsuits is one of only two provisions of sarbanes oxley that are applicable to nonprofits. Nationally recognized nonprofit attorney tom silk wrote this model document retention policy on a pro bono basis for compasspoint nonprofit services to use and to make available for all nonprofits.

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Document Retention Best Practices State Guidelines

Sample Document Retention And Destruction Policy

2015 Board Governance Nonprofit Best Practice Checklist

Certain federal laws prohibit the destruction of certain documents.

Sample document retention policy nonprofit. For nonprofits key among the sox provisions are document retention practices yet the law doesn t provide explicit document retention schedules. A document retention policy should contain a list of document categories along with the length of time months or years the. There are a few benefits of having a policy in place. You should not use any such materials without first seeking the advice of a lawyer.

Your review or use of a document made available on the site does not create an attorney client relationship with the clinic or any of its lawyers or students. It makes it easier to organize your paperless data and records. Document retention policies are one of several good governance policies that the irs highlights on the irs form 990 by asking whether the filing nonprofit has adopted a written record retention policy. The adoption of a document retention policy serves to notify employees officers and directors of the time periods for which documents should be maintained and helps to guard against improper disposal or destruction of documents with the intent of obstructing an investigation.

Sample document retention and destruction policy purpose of this tool. The following guidelines are. Policies such as this will eliminate accidental or innocent destruction. The policy also ensures that documents are promptly provided to authorities in the course of legal investigations or lawsuits.

This document management policy is designed to conform with the. The site is targeted to lawyers and legal educators. A document retention and destruction policy identifies the record retention responsibilities of staff volunteers board members and outsiders for maintaining and documenting the storage and destruction of the organization s documents and records. Not for profit organizations should have a written mandatory document retention and periodic destruction policy.

Document retention and destruction policies outline the length of time for which your organization will keep certain documents and records either in hard copy or electronic form. The policies serve as guidelines for staff and board members indicating which documents to discard and which to save. Nonprofit document retention requirements understanding what merits retention the sarbanes oxley act sox is directed at improving corporate transparency and accountability. A document retention policy ensures that companies are fully complying with security protocols to protect the data of the company employees and customers.